TO:     EXECUTIVE MEMBER FOR TRANSFORMATION AND FINANCE

17 December 2021

Award of THE WORKS CONTRACT for The redevelopment of the depot site

Executive Director: Delivery

1        PURPOSE OF REPORT

The purpose of this report is to seek approval to award the works contract to Tenderer A, identified in the attached Confidential Annexe and Atkins Confidential Tender Evaluation Report (Annexes A & B Respectively).

2        RECOMMENDATION

2.1     That the Executive Member for Transformation and Finance and the Executive Director: Delivery approve the contract award to Tenderer A in accordance with Annexes A and B.

3        REASONS FOR RECOMMENDATION

3.1     In accordance with the recommendation set out in the Procurement Plan dated 1 June 2021 and approved by the Executive, that the decision to award the works contract for the Commercial Depot Redevelopment, is delegated to the Executive Director: Delivery and the Executive Member for Transformation and Finance for approval.

4        ALTERNATIVE OPTIONS CONSIDERED

4.1 None.

5 SUPPORTING INFORMATION

5.1 The redevelopment of the Commercial Centre was agreed as part of the strategic objectives of the council’s Asset Management strategy.  This strategy sets out to deliver a new depot facility on the site, while moving off site office-based activities in order to maximise the efficiency of the depot operations.

5.2 To this end the Executive agreed to create a new purpose-built depot facility to accommodate the council’s contractor partners (Continental Landscapes, Ringway and Suez) including their equipment, workshops and vehicles, plus the client management teams that oversee these contracts.

6        Consultation and Other Considerations

Legal Advice

6.1     The Borough solicitor is satisfied that the procurement process to date has been undertaken in compliance with the Public Contracts Regulations 2015 and the Councils Contract Standing Orders.

Financial Advice

6.2     This project will be funded from capital funds already ear marked, together with a grant allocation and a budget virement from the Capital Repairs and Maintenance programme.

Equalities Impact Assessment

6.3     The equality impact issues were considered as part of the tender process and an ElA screening was completed as part of the approved Procurement Plan, with no full impact required.

Strategic Risk Management Issues

6.4     Previously provided within the approved procurement plan.

Climate Change Implications

6.5 The recommendations in section 2 above are expected to: reduce emissions of co2, due to the new depot building being built to modern standards which incorporates heat loss calculations, energy efficient lighting and increased insulation to the office areas.  The new depot building is also to be partly powered from photovoltaic panels which are to be mounted on the roof and will now have a green roof as per pre planning recommendations.

Background Papers

Confidential Annex and Atkins Tender Report

Contact for further information

Kamay Toor – Assistant Director: Property

01344 352189

kamay.toor@bracknell-forest.gov.uk